MAY 06, 2006
Request for Proposals
Planning and Design Services
Design
and Development Guidelines
Old
Project Summary
The
Regent Neighborhood Association (RNA) is seeking proposals from qualified urban
planning and design consultants to prepare Design and Development Guidelines
for the Old University Avenue Corridor from Breese Terrace to
Background
The
Old University Avenue Corridor is a major east-west arterial that parallels
Within
the past several years there have been a number of completed redevelopment
projects along with proposals for new mixed use development that have included
the construction of larger, mid-rise structures along
In
2005, the
The
RNA is preparing the Development and Design Guideline to provide residents,
property owners, developers, and city staff and commissions with a framework
for decision-making related to development proposals.
Some
of the issues that need to be addressed in the Development and Design
Guidelines include:
·
Compatibility
between adjoining predominately one and two-family neighborhood residences and
larger structures on
·
Compatibility
with the character, design and massing of the University Heights Historic
District
·
Developing
unifying architectural and design guidelines that will help create a
distinctive and livable urban avenue.
·
Meeting
the growing needs for University-related facilities and housing for UW students
and staff.
·
Providing
affordable space for neighborhood
businesses.
·
Recognition
of the transportation needs of the corridor, including potential for light rail
transit services in the adjoining railroad corridor and potential streetcar
lines along Old University Avenue itself connecting downtown Madison with the
University/VA Hospital complex and the west campus.
·
Providing
better pedestrian and bicycle linkages, especially between the residential
neighborhoods and the UW campus across
Once
completed, the Old University Avenue Corridor Development and Design Guidelines
will be incorporated as a component the Regent Neighborhood Plan and City of
Scope of
Services
The
following is a general Scope of Services for consultant services.
·
Prepare
a thorough analysis of existing land uses, zoning, and structures along the Old
University Avenue Corridor from Breese Terrace to
·
Analyze
the architectural character, massing, height, scale, setbacks, and materials
found on existing properties on
·
Interview
property-owners to solicit their short- and long-term plans for the
·
Prepare
a photographic inventory of design features found on and adjacent to the
University Avenue corridor and other locations that could be used as examples
of materials, styles, massing, height, setbacks, and character that should be
incorporated into redevelopment occurring along the corridor.
·
Conduct
one or more interactive neighborhood design charrettes or workshops with a high
level of neighborhood and stakeholder participation.
·
Prepare
a draft set of illustrated land use, development and design guidelines for the
·
Recommend
strategies for transitioning and buffering between larger scale developments on
the
·
Present
an initial draft of the guidelines to the Steering Committee and City Staff.
·
Revise
the draft guidelines based on City Staff and Steering Committee input.
·
Present
the revised draft guidelines at a public meeting sponsored by the RNA.
·
Revise
the draft document, as needed, based on public, City of
·
Prepare
a final document in a format that can be presented to and adopted by the RNA
Board and forwarded for adoption to appropriate City agencies, boards and
commissions. The following City of
·
Provide
the RNA with camera-ready hard copy and electronic versions of all maps, plans,
illustrations, renderings and text suitable for reproduction.
·
Assist
the RNA in presenting the proposed guidelines and implementation
recommendations to the City Urban Design Commission, City Plan Commission, and
Common Council.
The
consultant will be working with a Steering Committee appointed by the RNA Board
consisting of neighborhood residents, property and business owners, and
representatives of the UW. The
consultant should budget for a maximum of three revisions, one major and two
minor.
Meetings
It
is anticipated that there would be at least the following minimum number of
meetings:
·
An
initial orientation meeting with the Steering Committee and City Staff.
·
Individual
meetings with key stakeholders including property owners, business owners,
neighborhood representatives, and representatives from the UW.
·
An
interactive neighborhood charrette or planning workshop.
·
A
second meeting with the Steering Committee and City Staff to review and
evaluate a preliminary draft of the Development and Design Guidelines.
·
A
public meeting to present draft guidelines to neighborhood residents and other
interested stakeholders.
- A meeting with City
Staff and Steering Committee to consider final revisions.
- Separate presentations
to the City of
Consultant
Deliverables
The
consultant shall deliver to the RNA electronic versions of all draft materials
in a format suitable for reproduction at a commercial copy shop and for
e-mailing. Generally, the best format
for commercial reproduction and e-mailing is pdf. The RNA shall be responsible for producing
and distributing copies.
The
consultant shall provide unbound original and twenty (20) copies of the final
document. The final document shall be in
a reproducible 8 1/2" x 11" format.
Any images, site plans, elevations, cross-sections, etc., should be in a
scalable format and placed on sheets no
larger than 11” x 17”.
Final
document shall also be provided to the RNA in a digital pdf format suitable for
reproduction and electronic posting.
The
consultant shall deliver to the RNA copies of all concept drawings completed
through this process, as well as any color renderings used as presentation
materials for this project.
All
documents shall be the property of the RNA and shall not be restricted by any
copyrights.
Project
Budget
The
budget for the project of $15,000. In
light of the limited budget, the RNA has intentionally focused of scope of
services, number of meetings, and scale of the deliverables to address a very
targeted objective. The RNA is seeking a
highly qualified planning and design team who will be able to prepare and
clearly present Development and Design Guildeines that will address both near
term and longer-term development issues along the Old University Avenue
Corridor. The RNA is not expecting the
consultant to prepare an extensive background report or prepare a complete
neighborhood planning document.
It
should be noted that there are extensive concurrent efforts by the RNA and a
number of the subcommittees of the RNA to prepare background information and
inventories of existing conditions. This
information will be made available to the consultant for this project.
Project
Schedule
The
consultant will have five (5) months from
the award of the contract for completion of this project. The award of the
contract is anticipated to be by the end of July 15, 2006.
Proposal
Submission
Completed
proposals should include the following information:
1.
Name
and address of firm, or firms if more than one firm is part of the proposal.
2.
A
summary of each firm’s qualifications and experience as it relates to the
project description and Scope of Services.
3.
A
description of the experience and qualifications of all person(s) who will be
assigned to this project and their position within the organization. If the
proposal includes other firms, include a description of the experience and
qualifications of their assigned personnel as well, and the relationship that
will be established by the firms for this project (e.g., subcontract,
cooperative venture, etc.). Please
identify the firm’s official contact for this project.
4.
A
description of the proposed methods and procedures to be employed in completing
the Scope of Services.
5.
A
timeline for the project and projected dates of benchmark meetings and delivery
of project deliverables.
UThe deadline for submitting
proposals is June 16, 2006, 4:30 p.m. No
proposals received after the deadline will be considered.
Submit seven (7) complete copies of the proposal to:
RNA Plan Steering Committee
C/O Greg
Miller
Further Information
For
further information or questions concerning this RFP please contact:
John Stockham
(608-233-1827),
